JCM On-line Catalogue of Strains

 Scientific name 1
 Genus:
 Species:
    Example 1: Genus = Micromonospora
Example 2: Species = aurantiaca
Example 3: Genus = %monospo, Species = %ensis
(Prefix match search at each box. Inside match or suffix match search can be performed by using "%" as a wild-card character like Example 3. Case-insensitive)

 Scientific name 2
 Scientific name:
    Example 1: Scientific name = Micromonospora chalcea
Example 2: Scientific name = Lactobacillus paracasei subsp. paracasei
(Prefix match search. Inside match or suffix match search can be performed by using "%" as a wild-card character. Case-insensitive)

 JCM accession number
   JCM:
    Example: JCM = 12345 (Exact match search)

 Accession number of other culture collection
 Acronym:
 Number:
    Example 1: Acronym = DSM, Number = 43067
Example 2: Acronym = VKM, Number = Ac-636
(Exact match search at both boxes. Case-sensitive)

 Keyword
   Keyword:
    Example: Keyword = genome sequence
(Inside match search. Case-insensitive)

 Culture medium
 JCM Medium No.:
 Name of Medium:
    Example 1: JCM Medium No. = 58
Example 2: Name of Medium = malt extract
(Exact match search for "JCM Medium No." and inside match search for "Name of Medium". Case-insensitive)

Deposit of Strains

  1. Deposition of a microorganism
  2. List of documents required
  3. Shipment
  4. Address to which documents and microbial cultures should be sent
  5. Notification of JCM accession number
  6. Certificate of deposition and availability of a microorganism
  7. Contact

1. Deposition of a microorganism

JCM accepts bacteria, archaea, yeasts, filamentous fungi and related microorganisms that can be handled in Biosafety Level 1 or 2 facilities (corresponding to Risk Group 1 or 2; JCM does not accept microorganisms classified in Risk Group 3 or higher). To protect the DEPOSITOR’s rights and to promote the utilization of biological resources in the field of microbiological research and development, a MATERIAL TRANSFER AGREEMENT (MTA) should be concluded between the DEPOSITOR and RIKEN BioResource Center.

An outline of the procedure for depositing a microorganism in JCM is as follows:

1) The DEPOSITOR prepares a “DEPOSITION DATA SHEET” (for BACTERIA AND ARCHAEA or YEASTS or FILAMENTOUS FUNGI) per strain and “MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION)”. If the strain is a “living modified organism” or “genetically modified organism”, additional documents are also required as described below. Regarding each document, JCM accepts only the current version of the form whose mandatory items are filled in without omission.

2) The DEPOSITOR sends the above-mentioned documents by e-mail to <inquiryjcm.riken.jp> as scanned images or by fax (+81 29 836 9561) prior to sending the culture. The documents are looked over to determine whether JCM can accept the organism with or without permission from the Japanese authorities in the light of Japanese laws, e.g. the Plant Protection Act, etc. The DEPOSITOR may be asked to make corrections in the documents at this step.

3) After JCM informs the DEPOSITOR of a decision on acceptance, the DEPOSITOR sends the original copies of the documents to the address shown below.

4) After the MTA between the DEPOSITOR and RIKEN BRC is concluded and one copy of the MTA is returned to the DEPOSITOR, the DEPOSITOR sends the culture with a cover letter indicating the DEPOSITOR’s name and affiliation, the scientfic name and strain designation of the organism, and the MTA number. JCM does not accept a culture without advance notice and conclusion of MTA in any case.

5) A JCM accession number is assigned to the microorganism and the DEPOSITOR is informed of the number after authenticity of the culture is confirmed by checking viability and purity and by sequencing an appropriate gene like a ribosomal RNA gene.

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2. List of documents required

Please examine and complete the individual documents, sign them and send to the address shown below (see No. 4).

i. DEPOSITION DATA SHEET

ii. MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION) (Form M-9)*

(Two original copies signed by the authorized representative of the organization and an appropriate researcher knowledgeable about the microorganism(s) are requested.)

 * How to prepare the document.

The “DEPOSITION DATA SHEET” and “MATERIAL TRANSFER AGREEMENT” are available as Adobe® PDF files. Please complete the forms on-screen with Adobe® Reader®, print (double-sided, if possible) and sign them, and then send them to the address shown below (see No. 4) by post, fax or electric transmission as a PDF file. Please note that if the “MATERIAL TRANSFER AGREEMENT (FOR DEPOSITION)” is sent by fax or electric transmission, JCM will ask you to send the originals by post after checking the contents of the document.

<<Request to the DEPOSITOR>>

1) Depositors are responsible for providing complete documents and necessary information on strains prior to their deposition. JCM only accepts deposition with appropriate documentation using the latest version of the forms (The forms may change without prior notice). Please download the forms from the web site every time, fill in all the mandatory items carefully, and put signatures of an Authorized Representative (dean, director, head or their equivalent) and a Scientist (not be a student) on the MTA (Form M-9). Please feel free to contact JCM in advance if there are any questions or anything unclear about the process of deposition. An offer of deposition will become ineffective if JCM cannot obtain all of complete documents, necessary information and a satisfactory culture within 6 months.

2) As a public biological resource bank, RIKEN BRC requests that DEPOSITORS deposit their strains with minimum restrictions. Any requirement of co-authorship by the DEPOSITORS on any research publications is limited to two years.

3) The International Journal of Systematic and Evolutionary Microbiology (IJSEM) and the International Committee on Systematics of Prokaryotes (ICSP) require that type strains of new species, new subspecies and new combinations of bacteria and archaea are available to any researchers without restriction. If the DEPOSITORS place some restriction on distribution of the type strain by item 6 of the MATERIAL TRANSFER AGREEMENT (Form M-9), the specific terms and conditions are described on the Certificate of Deposition and Availability of a Microorganism. In this case, the IJSEM will likely reject the submission of the paper proposing the new name. It is, therefore, strongly recommended that you do not place any restrictions on bacterial and archaeal type strains.

4) The policy of JCM in principle is that all deposited microorganisms are open to the public. A deposited strain will be released to the public when the process for accessioning is completed. If you would like to request the release of the strain to be delayed until a paper describing the strain is published (including a paper in press appearing online), please notify JCM using the DATA SHEET (item no. 15 for BACTERIA and ARCHAEA, and item no. 18 for YEASTS and FILAMENTOUS FUNGI). Please note that the deposited strain will be released to the public after five years following the deposition irrespective of the above choice.

5) It is recommended that deposited microorganisms are also preserved by the DEPOSITOR oneself against an unexpected incident.


iii. DEPOSITION OF “LIVING MODIFIED ORGANISM” or “GENETICALLY MODIFIED ORGANISM”

When the strain corresponds to “living modified organism” or “genetically modified living organism”, please complete Form M-8-G and provide the necessary information. The information is needed under the Japanese law “Act on the Conservation and Sustainable Use of Biological Diversity through Regulations on the Use of Living Modified Organisms”, which ensures the compliance with the Cartagena Protocol on Biosafety to the Convention on Biological Diversity. Please also complete Form M-8-GD and provide the detailed data of genetic modifications in order to confirm the modifications experimentally.

These two forms must be provided to us before sending the strain.

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3. Shipment

When the MTA has been concluded between the DEPOSITOR and RIKEN BRC and one copy has been returned to the DEPOSITOR, the DEPOSITOR is requested to send the culture. Although a freeze-dried or L-dried ampoule is preferable for deposit, a living culture can be accepted.

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4. Address to which documents and microbial cultures should be sent

Microbe Division / Japan Collection of Microorganisms
RIKEN BioResource Center
3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan
Fax: +81 29 836 9561
E-mail: inquiryjcm.riken.jp

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5. Notification of JCM accession number

The JCM accession number will be assigned to the microorganism and the DEPOSITOR will be informed of the number after the culture has been checked and preserved.

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6. Certificate of deposition and availability of a microorganism

In accordance with the policy of the International Journal of Systematic and Evolutionary Microbiology (IJSEM), authors who wish to propose a new species, a new subspecies or a new combination in IJSEM or to apply for citation of a new name in the Validation List of IJSEM are required to prove deposition of the type strain in culture collections and its availability to the public without restriction. In response to this policy and upon request by a depositor, JCM issues a certificate of deposition and availability to the DEPOSITOR or one of authors of a manuscript describing a new taxon. The certificate can be issued after confirmation of the viability and purity of the deposited culture and also confirmation of its authenticity by the 16S rRNA gene analysis. Please contact us to apply for the certificate.

JCM issues the certificate only for deposited strains that can be distributed without restriction for academic research purpose. If terms and conditions in the MTA (for Deposition) restrict distribution or require acquisition of a written consent using the Approval Form (Form M-12) for academic research purpose, JCM does not issue the certificate in response to the policy of IJSEM.

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7. Contact

Microbe Division / Japan Collection of Microorganisms
RIKEN BioResource Center
3-1-1 Koyadai, Tsukuba, Ibaraki 305-0074, Japan
Fax: +81 29 836 9561
E-mail: inquiryjcm.riken.jp

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